Responsible to the Corporate Counsel for providing administrative support to the Legal and Real Estate departments.
Assist with preparation and implementation of legal agreements related to real property acquisitions, leasing, insolvency, bankruptcy and insurance matters; make copies of agreements provided for mark-up, make changes as instructed; extract relevant information from agreements, prepare internal approvals and arrange for execution; correspond with other parties for completion of documentation; track all correspondence.
Track status of planning applications, lease renewals, appraisals and environmental matters initiating follow-up action as appropriate.
Track status of litigation and trade-mark matters initiating follow-up action as appropriate.
Maintain legal precedents repositories.
Support and respond to phone inquiries in a timely manner.
Organize and expedite the flow of work through the professional’s practise, initiating follow up action as appropriate.
Other duties as assigned by the Corporate Controller.
College / University diploma or degree in Legal Assistant or Law Clerk/Paralegal preferred.
Minimum one year of office work experience in an administrative/legal capacity, with a focus on real property, trademarks and litigation.
Excellent computer skills with knowledge of Microsoft Outlook, Adobe, Microsoft Word and Excel and generally possess strong technical skills.
Excellent organizational skills and accuracy are a must with strong attention to detail.
Excellent verbal and written communication and interpersonal skills.
Ability to work under pressure, changing priorities and multi-tasking; work in fast paced environment, meet tight deadlines and handle a diverse workload.
Capacity to work independently, as well as in a team environment.
Able to prioritize and to redefine priorities when necessary.
Willingness to work additional hours as needed.