Office Administrator

Office Administrator Full Time

About the Role

The Office Administrator is an ambidextrous ninja who will balance the many spinning plates around the office.   From helping with administrative tasks to scheduling events and organizing travel arrangements. If you like to work in a fast paced, fun, and always changing environment then we are the place for you!


  • Answering inbound phone calls and directing them to appropriate person

  • Greeting clients and guests at the front desk

  • Sort and distribute mail and couriers for the office

  • Scan mail for online distribution and maintain digital filing systems

  • Preparation of mail out packages

  • Manage office supplies

  • Manage all meeting room bookings

  • Support all departments with any general clerical assistance needed

  • Manage and assist in organizing Corporate events, lunches etc.

  • Coordinate travel arrangements

  • Coordinate requirements for new hires including the workstation preparation, phone, computer, office supplies and all other things required for a new employee to work effectively

  • Set up meetings and interviews for managers per request

  • Perform other administrative duties as required

About You

Because this is a key hire for the organization, we are looking for someone unique and special. Below are some qualifications and characteristics we are looking for:

  • You are foremost a people person. You love interacting with people – and people love interacting with you

  • You can work independently or in a team depending on the task at hand

  • Great communication and attention to detail are just some of your strong suits

  • You are someone with a curiosity to learn. When something has always been done a certain way, you wonder why nobody has begun to do it differently

  • You are someone who refuses to believe “no, we can’t do that” is an acceptable answer to a question and you ask the question “why not” of your colleagues

  • You are seeking a highly collaborative and team-oriented culture. You go out of your way to help your colleagues, in the effort to help them and the organization as a whole

  • You have technical expertise and are looking to join a different kind of company that values people, has a positive culture, embrace diversity, and one where you can make a tangible difference.

  • You believe that information and data is essential to helping you better identify potential customers, and better building relationships with existing ones

  • You are highly entrepreneurial and thrive in a fast-paced environment with minimal guidance. You embrace the unknown, thrive in ambiguity, and aren’t too nervous when you don’t have all the details. But you like some direction

  • You’re looking for a competitive salary, comprehensive benefits, financial opportunity to participate in the success of the company, a positive work environment, and an opportunity to make an impact

  • You are an expert [V1] in working with Office programs mainly Word, Excel, PowerPoint, Google docs, Google Sheets, Google Slides, Google Forms and other essential programs for managing office requirements.

  • You are a very organized person who effectively, properly, and in a timely fashion  manage and share the documents.

About us

Texada Software is building a different type of company to better service Rental, Construction and Industrial Asset Management companies globally. Our mission is to make work easy, instant and more productive by providing a software and services platform that empowers our customers and us to build a better world.

We are a small but rapidly growing company consisting of a group of passionate people who are looking to dramatically change and improve the lives of business owners. We pride ourselves on questioning the status quo and exploring better ways of doing things.

We offer a diverse working environment and are looking for candidates that have an entrepreneurial mindset. If you are looking to stretch yourself and build your career at a place with plenty of challenges and opportunities, then reach out to us.

Texada provides equal employment opportunities (EEO) to all applicants and does not discriminate on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, marital status, political affiliation, sexual orientation, genetic information, gender identity, gender expression or on other bases prohibited by law.